Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBPUR403 Mapping and Delivery Guide
Conduct international purchasing

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBPUR403 - Conduct international purchasing
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to conduct international purchasing.This includes sourcing potential suppliers, inviting offers, evaluating the offers received, preparing recommendations and contracting the successful supplier. It also covers arranging importation of the goods, satisfying regulatory requirements, arranging required payments and ensuring all contractual obligations are met.It applies to individuals who conduct international purchasing of specified goods within organisation policies and procedures and regulatory frameworks. Individuals undertaking this unit are typically purchasing in accordance with an organisation’s international purchasing guidelines and work under minimal supervision of a senior purchasing manager or in consultation with senior management.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Source international suppliers
  • Identify goods to be purchased internationally
  • Research potential sources of supply from relevant information sources
  • Examine market structures for proposed purchases
  • Determine regulations governing international purchasing
  • Identify potential sources of supply from research
  • Seek assistance and clarification as required on which organisation procedures, policies and regulations govern the international purchasing of specified goods
  • Apply organisation procedures, policies and regulations governing the international purchasing of specified goods
       
Element: Prepare invitations to offer for imported goods
  • Obtain and clarify specifications of requirements for international purchasing of specified goods from relevant personnel as required
  • Select purchasing strategy most appropriate to the proposed purchase
  • Develop and document invitations to offer
  • Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods
  • Develop, document and obtain approval for criteria for evaluating offers
  • Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel
       
Element: Prepare recommendations in response to offers
  • Receive offer documents from suppliers
  • Assess offer documents against documented criteria and requirements of purchasing strategies
  • Seek further information from suppliers, as required, to clarify offers
  • Evaluate offers against purchasing criteria
  • Select preferred offer and make recommendation for approval to relevant personnel
  • Obtain approval for recommended offers
       
Element: Action successful offers
  • Draft contract with successful supplier
  • Access legal expertise to ensure legality of contract agreements
  • Issue contract in accordance with received approval
  • Inform unsuccessful offers of outcome of evaluation process
       
Element: Arrange importation of goods
  • Assess risks in ownership and transport of goods from point of delivery to final destination
  • Arrange relevant insurance cover
  • Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store
  • Satisfy statutory and regulatory requirements including fumigation and export/import controls
  • Ensure supply and logistics channels are managed, to achieve delivery of goods satisfactorily and within designated timelines
       
Element: Arrange provision of foreign currency payments
  • Obtain advice on payment strategy to be followed
  • Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice
  • Authorise payments at appropriate times
       
Element: Ensure all contractual obligations are satisfied
  • Ensure that actions are taken to rectify any non-compliance with contractual conditions and specifications
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Source international suppliers

1.1 Identify goods to be purchased internationally

1.2 Research potential sources of supply from relevant information sources

1.3 Examine market structures for proposed purchases

1.4 Determine regulations governing international purchasing

1.5 Identify potential sources of supply from research

1.6 Seek assistance and clarification as required on which organisation procedures, policies and regulations govern the international purchasing of specified goods

1.7 Apply organisation procedures, policies and regulations governing the international purchasing of specified goods

2. Prepare invitations to offer for imported goods

2.1 Obtain and clarify specifications of requirements for international purchasing of specified goods from relevant personnel as required

2.2 Select purchasing strategy most appropriate to the proposed purchase

2.3 Develop and document invitations to offer

2.4 Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods

2.5 Develop, document and obtain approval for criteria for evaluating offers

2.6 Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel

3. Prepare recommendations in response to offers

3.1 Receive offer documents from suppliers

3.2 Assess offer documents against documented criteria and requirements of purchasing strategies

3.3 Seek further information from suppliers, as required, to clarify offers

3.4 Evaluate offers against purchasing criteria

3.5 Select preferred offer and make recommendation for approval to relevant personnel

3.6 Obtain approval for recommended offers

4. Action successful offers

4.1 Draft contract with successful supplier

4.2 Access legal expertise to ensure legality of contract agreements

4.3 Issue contract in accordance with received approval

4.4 Inform unsuccessful offers of outcome of evaluation process

5. Arrange importation of goods

5.1 Assess risks in ownership and transport of goods from point of delivery to final destination

5.2 Arrange relevant insurance cover

5.3 Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store

5.4 Satisfy statutory and regulatory requirements including fumigation and export/import controls

5.5 Ensure supply and logistics channels are managed, to achieve delivery of goods satisfactorily and within designated timelines

6. Arrange provision of foreign currency payments

6.1 Obtain advice on payment strategy to be followed

6.2 Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice

6.3 Authorise payments at appropriate times

7. Ensure all contractual obligations are satisfied

7.1 Ensure that actions are taken to rectify any non-compliance with contractual conditions and specifications

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Source international suppliers

1.1 Identify goods to be purchased internationally

1.2 Research potential sources of supply from relevant information sources

1.3 Examine market structures for proposed purchases

1.4 Determine regulations governing international purchasing

1.5 Identify potential sources of supply from research

1.6 Seek assistance and clarification as required on which organisation procedures, policies and regulations govern the international purchasing of specified goods

1.7 Apply organisation procedures, policies and regulations governing the international purchasing of specified goods

2. Prepare invitations to offer for imported goods

2.1 Obtain and clarify specifications of requirements for international purchasing of specified goods from relevant personnel as required

2.2 Select purchasing strategy most appropriate to the proposed purchase

2.3 Develop and document invitations to offer

2.4 Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods

2.5 Develop, document and obtain approval for criteria for evaluating offers

2.6 Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel

3. Prepare recommendations in response to offers

3.1 Receive offer documents from suppliers

3.2 Assess offer documents against documented criteria and requirements of purchasing strategies

3.3 Seek further information from suppliers, as required, to clarify offers

3.4 Evaluate offers against purchasing criteria

3.5 Select preferred offer and make recommendation for approval to relevant personnel

3.6 Obtain approval for recommended offers

4. Action successful offers

4.1 Draft contract with successful supplier

4.2 Access legal expertise to ensure legality of contract agreements

4.3 Issue contract in accordance with received approval

4.4 Inform unsuccessful offers of outcome of evaluation process

5. Arrange importation of goods

5.1 Assess risks in ownership and transport of goods from point of delivery to final destination

5.2 Arrange relevant insurance cover

5.3 Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store

5.4 Satisfy statutory and regulatory requirements including fumigation and export/import controls

5.5 Ensure supply and logistics channels are managed, to achieve delivery of goods satisfactorily and within designated timelines

6. Arrange provision of foreign currency payments

6.1 Obtain advice on payment strategy to be followed

6.2 Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice

6.3 Authorise payments at appropriate times

7. Ensure all contractual obligations are satisfied

7.1 Ensure that actions are taken to rectify any non-compliance with contractual conditions and specifications

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify goods to be purchased internationally 
Research potential sources of supply from relevant information sources 
Examine market structures for proposed purchases 
Determine regulations governing international purchasing 
Identify potential sources of supply from research 
Seek assistance and clarification as required on which organisation procedures, policies and regulations govern the international purchasing of specified goods 
Apply organisation procedures, policies and regulations governing the international purchasing of specified goods 
Obtain and clarify specifications of requirements for international purchasing of specified goods from relevant personnel as required 
Select purchasing strategy most appropriate to the proposed purchase 
Develop and document invitations to offer 
Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods 
Develop, document and obtain approval for criteria for evaluating offers 
Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel 
Receive offer documents from suppliers 
Assess offer documents against documented criteria and requirements of purchasing strategies 
Seek further information from suppliers, as required, to clarify offers 
Evaluate offers against purchasing criteria 
Select preferred offer and make recommendation for approval to relevant personnel 
Obtain approval for recommended offers 
Draft contract with successful supplier 
Access legal expertise to ensure legality of contract agreements 
Issue contract in accordance with received approval 
Inform unsuccessful offers of outcome of evaluation process 
Assess risks in ownership and transport of goods from point of delivery to final destination 
Arrange relevant insurance cover 
Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store 
Satisfy statutory and regulatory requirements including fumigation and export/import controls 
Ensure supply and logistics channels are managed, to achieve delivery of goods satisfactorily and within designated timelines 
Obtain advice on payment strategy to be followed 
Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice 
Authorise payments at appropriate times 
Ensure that actions are taken to rectify any non-compliance with contractual conditions and specifications 

Forms

Assessment Cover Sheet

BSBPUR403 - Conduct international purchasing
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

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Assessment Record Sheet

BSBPUR403 - Conduct international purchasing

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

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